Privacy Policy

Last updated: 5 June 2026

This Privacy Policy explains how DearRecruiter ("DearRecruiter", "we", "us") collects, uses, and protects your information when you use our Chrome extension and website at getdearrecruiter.com (together, the "Service"). By using the Service, you agree to the practices described here.

The short version: Your resume and details are stored on your own device. When you click Apply on a hiring post, we send that information to our processing service and our AI provider for the sole purpose of drafting your application email. We only ever send email that you review and approve, and we never read your inbox.

On this page

  1. Information we collect
  2. How we use your information
  3. Where your data is stored
  4. AI processing
  5. Gmail access
  6. Data sharing
  7. Data retention
  8. Your choices & control
  9. Security
  10. Children
  11. Changes
  12. Contact

1. Information we collect

We collect only what's needed to draft and send your application emails:

  • Profile details you provide — such as your name, current role, years of experience, notice period, current and expected compensation, and location.
  • Your resume — the file you upload and the text extracted from it.
  • Hiring-post content you choose to apply to — the text of the LinkedIn post and the recruiter's email address contained in it, captured only when you click Apply.
  • Your Gmail account — the email address you connect, and an authorization token that lets us send email on your behalf.
  • Consent record — the date and version of the terms you agreed to.

We do not collect your LinkedIn password, your Gmail inbox contents, or browse your activity across the web.

2. How we use your information

We use your information solely to:

  • Read the hiring post and your resume to draft a personalized application email;
  • Pre-fill and send that email through your connected Gmail account when you approve it;
  • Operate, maintain, and improve the Service;
  • Keep a record of your consent.

We do not sell your personal information, and we do not use your resume or details for advertising.

3. Where your data is stored

Your profile details and resume are stored locally on your device using your browser's storage (chrome.storage). They remain on your machine and are transmitted only when needed to perform the actions you request — namely, drafting an email when you click Apply.

4. AI processing

To compose your draft, the relevant information (your resume text, the details you entered, and the text of the hiring post) is sent to our processing service and to our third-party AI provider for the single purpose of generating your application email. This data is used to produce your draft and is not used to train models on your personal information.

5. Gmail access

DearRecruiter requests send-only access to your Gmail account (the gmail.send scope). This means we can send the application emails you approve, but we cannot read, search, or access your inbox or any of your existing messages. You can disconnect Gmail or revoke access at any time from your Google Account settings or by removing the extension.

Our use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

6. Data sharing

We share your information only as needed to run the Service:

  • Our AI provider — to draft your email, as described above.
  • Recipients you choose — the recruiter's email address you apply to receives the message you approve and send.
  • Service providers — infrastructure providers that host our processing service, bound to handle data only on our instructions.
  • Legal reasons — if required by law or to protect rights, safety, and the integrity of the Service.

We never sell your personal data.

7. Data retention

Profile details and your resume remain on your device until you delete them or remove the extension. Information sent to draft an email is processed transiently to generate your draft and is not retained for any other purpose. Consent records are kept so both you and we have a record of what was agreed.

8. Your choices & control

  • Edit or remove your profile details and resume at any time from the extension.
  • Review and edit every email before it is sent — nothing is sent automatically.
  • Disconnect your Gmail account or revoke access from your Google Account.
  • Uninstall the extension to stop all processing and remove locally stored data.
  • Contact us to request access to or deletion of any information we hold.

9. Security

We use reasonable technical and organizational measures to protect your information, including encrypted connections (HTTPS) for data in transit. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

10. Children

The Service is intended for users who are at least 16 years old and of legal working age. It is not directed at children, and we do not knowingly collect information from them.

11. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we'll revise the "Last updated" date above and, where appropriate, notify you within the Service.

12. Contact us

Questions about this policy or your data? Email us at support@getdearrecruiter.com.